Exhibition Technical Manual
We are pleased to share with you this Exhibition Technical Online Manual.
The Exhibition will be held as part of the AD/PD™ 2022 International Conference on Alzheimer’s and Parkinson’s Diseases and related neurological disorders which will take place on March 15-20 in Barcelona, Spain.
Please read this manual thoroughly as it provides important information and is designed to assist you in preparing for the AD/PD™ 2022 Exhibition.
Please share this manual with your stand builder, agency and/or anyone who is working with you on this project.
Exhibitors and Supporters Portal
Each exhibitor/supporter has received an e-mail with login details to access the Portal. The Portal enables Exhibitors and Supporters to:
- Submit Company logo and profile
- Order Lead retrieval (Badge scanners)
- Order exhibitor badges
- Submit booth drawing (for “Space Only” booths)/Facia sign lettering (for “Shell Scheme” booths)
- Submit other deliverables as per contract
- The login details have been sent to the person signing the contract. This person is responsible for passing on the login details to a third party if needed.
- Access to all Portal services will be available only after submission of your company logo and profile.
- Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.
|Set-up||Monday, March 14||10:00 – 19:00 (Space Only booths)|
|Tuesday, March 15||08:00 – 19:00 (All booth types)|
|Opening Hours||Wednesday, March 16||10:00 – end of Welcome Reception (~20:30)
Exhibitors may enter the hall from 08:00
|Thursday, March 17||10:30 – 17:30|
|Friday, March 18||10:30 – 17:30|
|Saturday, March 19||10:30 – 17:30|
|Dismantling||Saturday, March 19||17:30 – 22:00|
- Timetable is subject to change.
- SAFETY SHOES ARE A “MUST” during set-up dates: 14-15 March (also for Shell Scheme exhibitors!). Access to the exhibition hall will NOT be allowed without safety shoes. For further information, make sure to review the section “Safety Rules inside CCIB Facilities”
- On Sunday, March 20, the exhibition will be closed and there will be no access to the exhibition area. On Sunday, March 20, there are still sessions taking place as part of AD/PD™ 2022 Conference.
- Empty crates and packaging materials must be removed after set‐up and no later than Tuesday, March 15 at 17:00.
All aisles must be clear of exhibits and packaging materials to enable cleaning.
- All exhibitors should be at their booths 30 minutes before the official opening hour.
- Dismantling of the booths before the official hour is not permitted.
- It is the exhibitor’s responsibility to dispose of all materials after dismantling. Any equipment, display aid or other material left behind after Saturday, March 19 at 22:00 will be considered discarded and abandoned. Any charges incurred for waste removal will be sent to the exhibitor.
- Please note that delegates will be in the Exhibition area to reach the Posters area which may be active before and after the Exhibition opening hours.
- Please do not leave any visible valuable articles at your booth. In addition, please consider hiring extra security for your booth before\after Exhibition operating hours if needed.
You are cordially invited to the Welcome Reception held in the Exhibition Area on Wednesday, March 16 from 19:40. Exhibitors are asked to please man their booths during the Welcome Reception in the Exhibition Area.
|Action Item||Deadline||Contact Person|
|Company logo and profile||As soon as possible
and no later than Monday, January 17
|Via Kenes Exhibitor’s Portal
|Booth design for approval
(For ‘Space Only’ booths)
|Tuesday, February 1|
|Text for Fascia
(Shell Scheme booths only)
|Tuesday, February 1|
|Lead Retrieval Barcode Readers Order||Tuesday, March 1|
|Extra Exhibitor badges||Tuesday, March 1|
Early Bird Deadline:
Regular Deadline: Wednesday, February 23
After Thursday, March 3 – orders will not be accepted
|Shell Scheme Extras|
|Rigging* (‘space only’ stands)|
|Daily Booth Cleaning|
|Hostesses & Temporary Staff Hire|
|Plants & Floral Arrangements|
|Telecommunications and AV Equip.
(Screens, Laptop, Desktop)
|Dedicated Wi-Fi / Internet*||Wednesday, February 23||Exhibition Manager
|Submit a signed copy of
CCIB Safety Rules (click here)
|Tuesday, March 1||Exhibition Manager
|Submit list of staff who will be working during
booth set up/ dismantling period
|Tuesday, March 1||Exhibition Manager
|Door to Door Shipments||Please contact MERKUR||Merkur Expo Logistics
Contact person: Mr. Bernd Blum
Mobile: +49 175 588 0291
|Shipment via Germany Warehouse||No later than
Friday, March 4
|Exhibition goods – Direct Deliveries to Conference Venue||Subject to time slot|
*Exclusive to the CCIB
“K-Lead” Application – Barcode Scanner Application
Lead Retrieval systems are a helpful tool for receiving participants’ contact information when they visit your booth. The information obtained by lead retrieval system enables Exhibitors to enhance their database by securing valuable leads for further marketing and communication.
We are pleased to offer you the “K-Lead” Application: exhibitors can download the “K-Lead” app onto their own smart phone or tablet and transform their device into an instant, easy lead retrieval system and capture participants’ full contact information with a quick scan of their badge.
The advantages of the “K-Lead” application:
- Effortless process using registration badge barcode.
- Allows to immediately view the leads information.
- Ability to insert exhibitor’s comments for each lead.
- Application is available for download from Apple store or Google play: “K-Lead App”.
- Cost per unit – EUR 400 (excluding 4% credit card charges fees, excluding VAT if applicable)
The Application should be installed on your company/personal device (tablet/smart phone). Operational information will be sent in due course.
To order “K-Lead” Application, please access the Exhibitor’s Portal https://exhibitorportal.kenes.com
Deadline: Tuesday, March 1, 2022
Kenes will not share delegate’s personal data with third parties without their consent.
Please note that similarly to sharing a business card, presenting delegate badge for scanning at exhibition booths or industry symposia constitutes an expression of consent to share their personal details with the company that is scanning their badge so that it may contact them in the future.
- Barcodes on delegate’s badges contain contact information as supplied by the delegate or the agency responsible for the registration process of the delegate. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details.
- In addition, please note that neither Kenes Group nor the Organising Committee is responsible for the content of the information.
- Device is not included. If you wish to rent a device, please check with us cost and stock availability.
- Mini Scanners devices are available for Symposia only.
- Each exhibiting company is entitled to free exhibitor badges. The amount of free exhibitor badges is stated in your contract, and determined by your booth size.
Two exhibitor badges will be given for the first 9 sqm booked, and one additional badge for each 9 sqm thereafter.
- Exhibitor badge allows access to all conference areas and the online conference, excluding sessions which require separate registration/ payment (if applicable).
- Exhibitors with an Exhibitor Badge are not eligible to receive CME/CPD credits and will not appear in the World Map feature (List of participants).
- Exhibitor badges will be personalized i.e. they will include the name of the badge holder as well as the country and company name. You will be contacted in due course to submit the list of individual names.
- Exhibitor badges can be collected at the registration desk onsite during registration opening hours (they will not be mailed in advance).
- Additional exhibitor badges may be purchased online through the Exhibitor’s Portal, at the rate of EUR 250 per badge.
Companies may purchase a maximum number of 6 exhibitor badges.
– Deadline for ordering additional exhibitor badges via the exhibitor portal: Tuesday, March 1.
– Please make sure that your company profile has been submitted via the Exhibitor’s Portal before placing an order.
- All company representatives are required to wear exhibitor badges to access the Exhibition. Company representatives not wearing their badges will not be allowed to access the Exhibition. Exhibitor badges are for the use of company personnel manning the booth and should not be used to bring visitors to the Exhibition.
Access During Set-Up & Dismantling
Everyone must be fully registered to enter the exhibition hall during set-up and dismantling periods.
Access to the CCIB will be granted based on list of names that will be provided to the CCIB by the organizers.
For this reason, stand builders/contractors/exhibitors must register in advance all of the personnel that are required to be on-site during set-up and dismantling periods.
The following information should be submitted to the Exhibition Manager, by email, no later than Tuesday, March 1. E-mail: email@example.com
Name of the exhibit company
Name of the contractor/stand builder
The CCIB will provide visible identification, valid only for set-up or dismantling.
It is not necessary for persons with an Exhibitor Badge to additionally issue a set-up and dismantling pass.
Make sure to pre-register all personnel in order to avoid delays once you arrive on-site.
Exhibition Floor Plan & List of Exhibitors
The floor plan has been designed to maximize the exhibitor’s exposure to the delegates.
For most updated floor plan and list of exhibitors, please click here
Barcelona International Conventions Centre (CCIB)
Plaça de Willy Brandt, 11-14, 08019 Barcelona, Spain
Tel: +34 932 301 000
Note: there are no parking facilities in the venue. There are a few car parks around the CCIB. Please see the “P” symbol in the map – CLICK HERE
The exhibition will be held in Area 1+2 which is located on the ground floor, Level P0.
Click HERE for hall visuals.
Floor type: grey concrete
It is recommended to place a carpet or other floor covering.
Maximum floor load: 2.500kg/m2
– The maximum building height for the top of all elements is 5 meters
– Shell scheme booths build up height is 2.5 meters
Exhibitors who will have booths higher than the maximum permitted height will not be allowed to set-up their booths.
Any part facing neighboring booths that is above 2.5m in height needs to be designed with neutral surfaces (white, light gray).
Ceiling Hangings / Rigging
Ceiling Rigging is permitted and must be approved in advance by the CCIB.
The CCIB will quote hanging points for stand builders/exhibitors based on the requirements. Please refer to Rigging section of the Exhibitor Order Form.
Only the CCIB can hang points from the points available on the venue.
The highest point of the rig should not exceed 7m, measuring from the floor to the top of the element (suspended banner or lighting truss).
Raised Floor / Platform
- The organizers and the CCIB must be informed if the booth has a platform (when submitting the drawings for approval), as well as the scheduled set-up (day and time). Without this information the CCIB/Official Contractor will not be able to provide the requested service(s) and the prepayment will not be refunded. Before placing the platform, the exhibitor/stand builder must confirm that service(s) provide by the CCIB/Official Contractor (electricity, water, cables, Internet, etc.) are in the right place. Access to the service points/water tramp/electricity tramp are compulsory when a platform is installed (keep those points accessible!). Once the platform is installed, no new services that need to go under it will be accepted.
- The platform sides must be closed and finished neatly. The platform edges must be safe, secured and easily visible.
- Please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp to ensure access for people with disabilities.
Shell Scheme Booths
To ensure the smooth and efficient installation and dismantling of your booth, the CCIB has been appointed as the official stand contractor.
Shell Schemes which have been pre‐booked via Kenes include:
- 2.5m-high lacquered aluminum structure (white-colored melamine panels)
- Company name on Fascia board printed in standard lettering
- Lighting (1 LED light every 4.5 sqm)
- One (1) electrical box 3.3kw with a socket (Power supply included)
- Blue carpet
Shell Scheme booths do NOT include:
- Stand cleaning
Note: Corner shell scheme booths are provided with two open sides and 2 fascia panels with company name.
Maximum of 21 characters (including spaces) may be written on your fascia (valid for 9 sqm booths). Please submit lettering for fascia via the Exhibitor’s Portal by Tuesday, February 1.
If you wish to print your company logo on the board, instead of your company name or in addition to the name, this can be ordered at additional cost via the CCIB – the official stand contractor.
If text for your fascia is not received by above deadline, we will provide you with a fascia title as per your application form.
Important Guidelines for Shell Scheme Booths
- All basic shell scheme booth will be designed and built by the CCIB – the official stand contractor.
- Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors wishing to remove or change the location of any standard equipment within the booth should indicate clearly on the location plan and forward it together with clear instructions to the official stand contractor and the Exhibition Manager before Wednesday, February 23.
- No free-standing stand-fitting or display(s) may exceed a height of 2.5m or extend beyond the boundaries of your booth. This includes company names, advertising materials, flags and logos provided by the exhibitor.
- It is not allowed under any circumstances to cut, nail or drill into or through the walls, facia, floor or ceiling.
- Please do not use any adhesive products that may leave marks or cause damage to the panels and booth structure. Booth must be returned in the same condition in which it was received. Any damage to booth structure will be invoiced to the exhibitor.
- It is possible to use fishing line (nylon) to hang pictures etc.
- An exhibitor occupying a booth at the corner can request to close the additional side(s). If the official stand contractor and the Exhibition Manager is not being notified in writing before Wednesday, February 23 – it will be assumed that the exhibitor will have opening on the additional side(s).
- A back wall of a booth (any booth type) cannot be used by other exhibitors.
- Shell scheme booths will be provided with a blue If an exhibitor wishes to change the color of the carpet in the booth, additional cost may be incurred. Please contact the CCIB – the official stand contractor.
- Excess stock, literature or packing cases may not be stored on, around or behind booths, unless contained within a lockable storeroom.
- Exhibitors requiring additional equipment may contact the CCIB – the official stand contractor – as per published deadlines (see section “Deadlines & Key dates”).
Guidelines for Space Only Booths
Exhibitors using independent contractors are required to submit the following for approval by Tuesday, February 1:
- A scaled drawing (scaled 1:200 DWG), including elevation views of the proposed booth to be built.
- Electrical connections – a list of all appliances.
- Other utility connections such as water and drainage are subject to availability and must be checked with the Exhibition Manager prior to submitting the designs.
- The name and contact details of their construction company.
Please submit the files through the Kenes Exhibitor’s Portal: https://exhibitorportal.kenes.com
- All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or damaging the
- Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits. Entire sideway walls will not be approved
- Island booths should be partly accessible on all “open” sides. Requests to be partially exempt from this rule should be submitted in writing to the Exhibition Manager.
- Construction finish must be perfect in all the booth’s visible areas, including rear sides and ceiling (There are couple of points from which people might be able to view the exhibition from above as as they come up/down through the escalators)
- Raised Floor/Platform – please refer to section “Hall Specifications and Important Technical Information”
- Advertising on the boundary with other booths is prohibited.
- Multilevel structures are not permitted.
- Arches, bridges or similar construction connecting two or more booths are not permitted
- The maximum building height for the top of all elements in the booths is 5m.
- Any part facing neighboring booths that is above 2.5m in height needs to be designed with neutral surfaces (white or grey).
- A back wall of a booth (including shell scheme booths) cannot be used by other exhibitors.
- Ceiling Rigging is permitted and must be authorized in advance by the CCIB. Please refer to section “Hall Specifications and Important Technical Information”
- The organizers will not approve booths that do not comply with the accepted standards until the necessary changes have been made.
- Work cannot commence until the booth drawings are approved by the organizers.
- The used spaces must be returned to the CCIB completely clear of all items and the Exhibition areas restored to their original state.
- We recommend Exhibitors using independent booth contractors to include a site visit in the planning process to assure a smooth and well planned set up. Please contact the CCIB at: firstname.lastname@example.org to coordinate a visit.
Electricity and Electrical Installations for ‘Space Only’ booths
According to the regulations, the electrical installations for the Exhibition will only be connected to the power supply after being checked and approved by the CCIB.
The CCIB is the only company allowed to connect any kind of device directly to the main power sources.
Only the CCIB is authorized to provide the electrical switchboard for the power points. Thus, every exhibitor should order an electrical switchboard from the CCIB and to pay for the electrical consumption according to his power needs.
Please refer to the CCIB Exhibitor Order Form – click here to downland.
- The CCIB will check that the official CCIB electrical switchboard are not removed from the booth.
- Electrical switchboards provide by the CCIB cannot be manipulated, adjusted, or damaged. The cost of a damaged Electrical box will be charge to the company who has ordered it.
- CCIB staff are authorized to unplug the whole booth electrical installation if they detected that it is not properly done, with a possible danger.
Please note the following:
- On the PO exhibition area, the power of the boxes on the floor is 20kw. This power sometimes has to be split up between different exhibitors. In this case CCIB has the authority to cross other booths, corridors or structures to deliver technical service to other booths.
- Electrical switchboard and/or various power outputs will be ALWAYS delivered on the booth floor. Exhibitor/Stand Builder must check how to place it inside the booth to be hidden and accessible.
- A distribution box must share the power between several spaces. The distribution box will be placed in one of the booths. Individual electrical box will be connected to the distribution box to bring power to the other booths. Please consider this when organizing/designing your booth.
- Distribution box always must be accessible.
- Exhibitors are aware of the necessity of placing power lines and connections across booth spaces & corridors to supply those services to other booths.
- To provide power on a booth space that do not have electrical duct on the space, electrical cables will go from the nearest electrical duct available going through aisles or across other booths spaces.
- If a booth orders more electricity that the power available on the booth space the electrical extension will go along aisles
- A power supply of or over 49 KW requires an electricity plan and subject to CCIB’s approval.
- The exhibitor is responsible for calculating the power necessary for the elements to be connected, together with the request for the necessary voltage (220V or 380V). Damage caused to the main or to specific points by these connections is the sole responsibility of the exhibitors.
- The Electric power service of the CCIB boxes is 32A. 380V. If more power is needed the cost of extending will be charge to the exhibitor.
- The differential relay of the power and lighting primary circuits is 30mA and they are not super immunized.
- It is the exhibitor/stand builder/electrician responsibility to advise how to connect your box provided by the CCIB (CETAC, …).
- In case that the stand builder is compulsory to connect it to the electrical switchboard ordered to the CCIB. If more information is needed to make the connection contact to the CCIB.
- CCIB only could provide electricity from the electrical ducts on the floor.
- It is compulsory the use of plastic protector to hide electrical cables (at the exhibitors’ expense).
- Electrical extensions ordered will be supplied next to the electrical box and the exhibitor/ stand builder will have to place on the space they need them
The CCIB provides electric service in the Exhibition area during the official exhibition times only. At the end of the day main electrical sources will be switch off.
At the end of the day Booth manager must check before leaving the venue that the booth spotlights are switch off for security and ecologic reasons. Otherwise, CCIB will do it. The CCIB won’t be liable for any damages caused from this action.
In case that the stand builder brings their own electrical switchboard, (it has to be connected to the CCIB switchboard) it is mandatory to indicate which power line goes to the booth lights, in order that the booth manager knows which switch/button has to be turned off at the end of the day.
In case that you need 24h electrical connection for some devices (excluding booth general light), a second electrical switchboard will have to be ordered. Booth manager will have to make sure the general lights are turned off.
- The organizers will arrange for general cleaning of the exhibition premises prior to the opening of exhibition and daily prior to opening thereafter (excluding exhibit booths and displays). For ordering daily stand cleaning, please refer to the CCIB Exhibitor Order Form – click here.
- Any company cannot clean the venue facilities surfaces to avoid damage on them.
Internet & Wi-Fi
Wired internet and Wi-Fi connection may be ordered through Kenes. Please contact the Exhibition Manager at email@example.com
- Please be advised the Private Wi-Fi networks installations in the stand is not allowed.
- The Venue and the organizers reserve the rights to discontinue any activity which interfere with the hall Wi-Fi coverage.
- The Venue and the organizers must be informed in advance when the stand has a platform as well as the scheduled set-up day and time due to internet foundation.
Complimentary Wi-Fi will be provided by the conference during official conference days at most areas.
This public Wi-Fi connection is limited for basic web browsing or checking emails.
Should you have any internet-based feature/device/activity at your stand (for example: product demonstrations), we strongly recommend ordering a dedicated internet connection for your stand (wireless or wired connection) to guarantee a consistent internet connection inclusive of technical support.
Note regarding technical support: we will ensure that the service you purchased is functioning as it should, however we cannot troubleshoot or repair issues with client-provided equipment.
- Please do not leave any bags, boxes, suitcases or any type of product unattended at any time, whether inside or outside the exhibition area.
- Neither the CCIB nor the organizers can accept responsibility for the security of the stands and their contents. The CCIB as well as the organizers are not liable for any possible loss, theft and/or damage occurred during the rental period of any private property or goods. Exhibitors are fully responsible for the security of their stand and equipment.
- If you wish to hire security for your stand, this can be done via the CCIB Exhibitor Order Form – click here.
Food & Beverages service is an exclusivity of the CCIB.
Exhibitors who wish to order food and beverages for their stand are welcome to do so directly with the CCIB.
Please refer to the F&B section of the CCIB Exhibitor Order Form – click here.
- It is not allowed to enter any kind of Food & Beverages including coffee machines from outside the venue.
- This exclusivity also includes all types of catering equipment such as coffee makers, juicers, popcorn machines, etc.
- The CCIB reserves itself the right to add a charge for the entry of any F&B products not supplied by the venue (authorization is necessary from the venue)
- The exhibitor must consider the space available on the booth to store and display the requested deliveries.
In case to have any other doubt about F&B please contact the organizers or the CCIB directly at firstname.lastname@example.org, to avoid misunderstandings once the event stared
For ordering waste removal please contact the CCIB directly at email@example.com
The CCIB has no storage facilities. Short-term storage of materials left over after assembly (empty boxes, crates, cases , palettes etc.) should be coordinated with Merkur team (payable service).
Under no circumstances may packing materials of any kind be left in the aisles, on the stands, around or behind the stands.
Please contact Merkur with information on sizes and number of parcels, size and storage period. E-mail: Bernd.Blum@merkur-expo.com
Shipments sent directly to the venue prior to the set-up period, will be refused by the venue.
Once the event & dismantling are over, the CCIB shall not be held responsible for the safekeeping and/or storage of any items left in the building. If the CCIB takes care of the removal of these items, it will be charged to the exhibitor.
Merkur Expo Logistics GmbH has been appointed the official forwarding agent this conference.
Merkur offers the following services: customs clearance, delivery to the booth, freight forwarding, manpower & trolleys for un‐loading/loading during build‐up and dismantling, storage of empty crates, transportation to and from the Exhibition Hall.
For security, insurance, and efficiency reasons, Merkur Expo Logistics is the sole official agent to handle cargo inside the venue.
Booth builders are prohibited from using trolleys during set‐up and dismantling periods.
Kindly note that Merkur the official agent is the exclusive agent for move in and move out of the venue.
Exhibitors and booth builders are free to deliver their goods or to pick their goods up from outside the venue. Those who use their own facilities up to the venue are requested to coordinate their time schedule and unloading of their cargo into the venue with Merkur.
Merkur Expo Logistics GmbH
Mr. Bernd Blum| E-mail: Bernd.Blum@merkur-expo.com
Mobile: +49 175 588 0291
For shipping instructions and tariff, please CLICK HERE
Rules and Regulations –Binding for all exhibitors and their subcontractors
It is not permitted to bring animals into the CCIB.
Build-Up & Dismantling Period
- During the period of build-up and dismantling, it is prohibited to consume alcoholic beverages in the working area as well as to perform work under the influence of alcohol, drugs or any other type of substances that could alter the perception of risk.
- The Exhibitors and contractors are required to wear the necessary personal protective equipment (PPE) such as protective helmets, eye protection, and hand protection required by the specific work activity, with special attention to the safety shoes/boots inside the facilities.
- The use of cutting machines, welding machines, sanders and a spray guns is strictly forbidden.
Health & Safety
- It is the responsibility of the booth holder to ensure the health, safety and welfare of all employees, contractors and visitors as far as is reasonably practicable throughout the event.
- It is recommended that the booth holders appoint a supervisor for the booth, with the specific responsibility for ensuring the health & safety of their staff and stand builders. It is advisable that a Risk Assessment is completed for the booth and submitted to the organizers.
- Every employee, third party employee and autonomous staff must be aware and follow the safety rules in this link: https://ccib.es/ccibwp/wp-content/uploads/Safety-Rules_CCIB-2.pdf before doing any type of work in the event. Each exhibiting company should sign it and send the signed document by mail to the Exhibition Manager at firstname.lastname@example.org no later than Tuesday, March 1, 2022.
No person under the age of 18 years can be admitted to the Exhibition, either during build‐up, opening days or breakdown. This rule also applies to Exhibitors’ children and must be strictly enforced to comply with the safety regulations of the exhibition.
Use of compressed gases is not allowed.
Damage to the Building
Boring, screwing, nailing, or the use of paint, glue, adhesive stickers, fixtures of any kind or anything that can damage the structural elements of the building (floor, walls, ceiling, pillars…) are not allowed. In case of damage of the facilities, the cost of repair or replacement will be charged to the exhibitor.
Disposal of Material
It is obligatory to collect and dispose of all material during the build-up or dismantling of the event.
When the dismantling period is over, the exhibitor loses any right to claim losses or damage to property left behind. Any costs incurred by the CCIB in removing this property will be charged to the exhibitor.
- Booth material and fittings must be non-flammable or impregnated with fire-retardant chemicals.
- As a general rule, easily inflammable synthetic substances, foam polyester, and no fireproof straw and reeds are prohibited.
- Storage paint liquids, gas or other inflammable substances in the booth space is forbidden.
- The use/storage of inflammable substances is forbidden (liquids, gas or other).. For any doubt for these substances contact the organizers or the CCIB.
Fire Insurance (compulsory)
Exhibitors must be insured against fire.
It is not permitted the operation of any machine in the exhibition that emanate fumes, gases or steam, or any item or device that generates or contains flame.
Heavy Weight Element / Large Machinery
In case the exhibitor/stand builder brings large machinery, any kind of heavy weight element or structure up to 2.500 kg/sqm inside the exhibition area (Areas 1 & 2), it is mandatory that the CCIB will be provided with a detailed project describing the unload procedure inside the exhibition area:
- Exhibition access used
- Transportation used to bring the element inside the CCIB and weight
- Plan for weight distribution (number of platforms, dimensions, and weight resistance)
- Forklifts, cranes, or any other machinery used for the unloading / uploading of the element. How the element is going to be unloaded and how is going to be brought inside the exhibition area.
Once the CCIB has the complete information, the unloading of the element will be approved or rejected.
Hanging of Posters, Banners etc.
Hanging of posters, banners or decals, stickers, or similar items, on the walls, floors, ceilings, or pillars within or outside the installations of the CCIB are not allowed.
- Exhibitors are required to take out appropriate Insurance. Third part liability insurance is obligatory. It remains the Exhibitors full responsibility to insure themselves appropriately.
- Neither the organizers nor the CCIB, their representatives or agents will be held responsible for any loss or damage to exhibitor’s property. Exhibitors must take precautions to protect their property against pilferage.
- The organizers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for the property and persons of his employees through full and comprehensive insurance and shall hold harmless the organizers for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. Therefore, you are obliged to have a public liability insurance that covers all injuries to persons and damages that might cover in connection with the exhibition.
- Exhibitors are personally liable for all expenses incurred by the organizers or by third parties in regard to technical services provide.
- We also recommend that you have additional coverage against loss or damage to exhibition material during transport and during exhibition times. Please make arrangements for insurance coverage through your company’s insurer.
- Exhibitors are responsible for all property damage as well as any loss or injury caused by their property, agents or employees. Companies will indemnify the organizers against all claims and expenses arising from any damages.
- If for any reason whatsoever the Exhibition needs to be abandoned, postponed, or altered in any way, either in whole or part, or if the organizers find it necessary to change the dates of the Exhibition, the organizers shall not be liable for any expenditures, damages or loss incurred in connection with the Exhibition.
- The organizers shall further not be liable for any loss which the Exhibition or Exhibition contractors may incur due to the intervention of any authority which prevents or restricts the use of the CCIB or any part thereof in any manner whatsoever.
Sound equipment and Music
In general, the use of sound equipment/music in booths is permitted as long as the noise level does not disrupt the activities of neighboring exhibitors.
Speakers and other sound devices should be positioned to direct sound inward (to be contained within the booth) rather than outward (toward aisles and other exhibitor booths).
It is difficult to establish decibel level restrictions. If an exhibitor or attendee is standing within ~3 meters of an exhibitor’s booth and cannot carry on a normal voice-level conversation, the noise source is too loud.
- Live music is not allowed.
- The organizers reserve the right to require the exhibitor to discontinue any activity, noise, or music that is too loud
- The organizers reserve the right to require the exhibitor to discontinue any activity, noise, or music that is deemed objectionable.
- Exhibitors are reminded that third party copyrights should not be infringed. The organizers have no copyright responsibility in respect of any exhibiting company.
Proper dispensation must be obtained and any royalties due, paid prior to the use of materials. Should any copyright dispute arise, the organizers will not be liable for any resulting loss or damages, sustained by any exhibitor or third party.
- Please do not leave any bags, boxes, suitcases or any type of product unattended at any time, whether inside or outside the exhibition area. The organizers and the CCIB cannot accept liability for loss of or damage to private property or goods.
- Neither the CCIB nor the organizers can accept responsibility for the security of the booths and their contents. The CCIB as well as the organizers are not liable for any possible loss, theft and/or damage occurred during the rental period of any goods. Exhibitors are fully responsible for the security of their booth and equipment.
- Please consider hiring extra security for your booth if needed. This can be done via the CCIB service order form.
Personal Transportation Vehicles
Bikes, skates, electric scooter and any personal transport by wheels are not permitted inside the building.
- All demonstrations or instructional activities must be confined to the limits of the Exhibition booth.
- Advertising material and signs may not be distributed or displayed outside the exhibitor’s booths.
- Advertising activities must not cause obstructions or disturbances in the gangways or at neighboring booths.
- The Exhibition Manager reserves the right to require the exhibitor to discontinue any activity, noise, or music that is deemed objectionable.
The CCIB operates a NO SMOKING policy in ALL halls.
Special effects lighting, live music, smoke and laser projection may not be used in the booths.
No permission will be given for projection in the aisles or on the walls of the hall.
- Exhibitors are responsible for the removal of all refuse/waste from the exhibition area. The used space must be returned completely clear of all items and restored to it’s original state.
- In case that exhibitors wish to leave any kind of waste material during set-up/dismantling, they should order a waste container in advance.
- Any discarded waste, including promotional material, left behind will be removed by the CCIB and/or the organizers at the expense of the exhibitor concerned.
The CCIB reserves the right to access inside the booth in order to check the compliance with the CCIB regulations
At all times you must consider the staff’s logistics CCIB indications.
Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein.
Safety Rules inside CCIB Facilities (Compulsory) – CLICK HERE
Every employee, third party employee and autonomous staff must be aware and follow the above Safety Rules inside CCIB Facilities before doing any type of work in the event.
Each exhibiting company should sign this document and send it by e-mail to the Exhibition Manager at email@example.com no later than Tuesday, March 1, 2022.
Stand Construction \ Additional Stand Fittings \ Furniture Rental \ Graphics & Signage\ *Electricity \ Daily Booth Cleaning \ *Waste Removal \ Hostesses \ *Security \ *Rigging \ Plants & Flower Arrangements \ *In-Booth Catering
Exhibitor Order Form – click here
Product Catalog – click here
*Exclusive to the CCIB
Official Onsite Logistic Agent / Material Handling , Freight Handling, Customs Clearance & Transportation services
Merkur Expo Logistics GmbH
Contact person: Mr. Bernd Blum| E-mail: Bernd.Blum@merkur-expo.com
Mobile: +49 175 588 0291
Merkur is the exclusive handler inside the venue.
Kenes Group Contacts:
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel: +41 22 908 0488
Fax: +41 22 906 9140
Tel: +41 22 908 0488 Ext: 562 | E-mail:firstname.lastname@example.org
Industry Symposia Coordinator
Tel: +359 2 465 2893 | E-mail: email@example.com
Industry Liaison & Sales
Tel: +41 22 908 0488 Ext. 986 | E-mail: firstname.lastname@example.org
Tel: +41 22 908 0488 Ext 978 | E-mail:email@example.com
Tel: +41 22 908 0488 Ext 998| E-mail:firstname.lastname@example.org
There is an increasing number of fraudulent websites that are attempting to impersonate AD/PD™. All official communications about the AD/PD™ Conference are managed by Kenes Group. Please exercise caution if contacted by other organizations claiming to represent AD/PD™. For any questions about sponsorship please contact Victoria Eskenazi, Industry Liaison & Sales Associate, at email@example.com